# Submitting your LaTeX manuscript through the Editorial Manager (Springer and Elsevier)

LaTeX is an excellent tool for formatting your manuscripts. During the peer review process, most journals accept PDF files. But when it comes submitting your camera ready version, the Editorial Manager (EM), used by both Springer and Elsevier, insists on receiving a source file. The process has some problems and I would like to share some of the lessons I learned. First of all you need to know that EM will compile the LaTeX files for you. You do not need to upload your PDF or DVI files.

1. EM is not able to digest figures in the PDF format. Convert all your figures to EPS. This can be achieved with Adobe Acrobat or Preview (MAC).
2. EM is not able to deal with directories. All your files must be in one directory, including all figures.
3. You can ZIP your complete LaTeX directory and upload it. EM decompresses all the files for you. Make sure that you do not include a PDF or DVI version of your manuscript, otherwise EM will include it as well. You will end up with multiple versions of your text in the final PDF.
4. If EM encounters any problems during the compilation of your LaTeX files, it will write the log into the resulting PDF. You can find out what went wrong by looking at it.
5. If an error occurred, EM has trouble with processing .tex files again which have the same name as in the previous attempt. Rename your .tex file (e.g. by adding a serial number) and upload it again. EM will then compile this new file instead of the old one.

## 50 thoughts on “Submitting your LaTeX manuscript through the Editorial Manager (Springer and Elsevier)”

1. S.Walford says:

Many thanks for this very helpful information. I was getting extremely frustrated with EM until I came across your website. This information should be in the help files of the EM !!

2. Malcolm Field says:

I have tried everything I can think of and cannot get my LaTeX files to properly produce a PDF at an Elsevier journal site (Water Research) and multiple online chats with support staff were not helpful (I was told to just upload the PDF of my manuscript files to the system). A check of the log file suggests nonsense–it states that I left out the command \begin{document} which is clearly ridiculous. The only thing I can think of is that I have included some specific commands in my *.tex manuscript file that easily run through my system, but not on any EM system. Any advice you can provide would very helpful. Thank you.

Turns out that Malcom had used a package that was not supported by EM. You may want to comment out extra packages one by one to find the culprit. And do not forget to give the latex file a new name. Otherwise EM will choke on it.

4. author says:

I just uploaded a latex manuscript with pdf figures, and it was correctly processed (after fixing a few unrelated things, like the flat file hierarchy you mentioned).

5. pir says:

Useful info but did not work for me! Firstly, I got errors saying EPS is not a recognized file format. Changing everything to PNG sorted that. But I also got errors objecting to \text{} inside equations – this just works on my local TexLive installation.

Finally, I got an output for approval which was just the terminal output from pdftex. It stated that a PDF of the correct number of pages had been built… except I couldn’t see it! Changing the name of the tex file (as in #5) made no difference.

All made worse by the Editorial Assistant responsible not replying to any of the emails I sent. Very frustrated!!! Do they want my paper or not?

6. pir says:

Finally managed to upload my paper! There was a small error in my Tex file which both the local systems I had used had ‘auto-corrected’. A third latex system, on the other hand, flagged the error (a misplaced ‘$’). After fixing the minor error, the file now builds on EM. Worryingly, the Springer EM system neither flagged the error nor built the PDF, despite saying that it had. And another thing against EM: It does not seem to accept with bib files… 7. admin says: Springer usually contacts me after the acceptance of the paper with the request to email them the bib file again. They do indeed have a problem with bib files. They often claim that the bib file was not uploaded, but that is of course just wrong. It also appears to me that the whole processing has been outsourced to India. 8. Ditto what S. Walford says at the top comment – I found that EM is very frustrating to deal with and this advice helped me a lot 9. For me it was the “numcompress.sty” that was required for the journal “Intermetallics” and which i obtained directly from the Elsevier report, that prevented the building of the pdf! I commented it out finally et voila. This problem was not mentioned in the log report also. 10. Richard Downey says: I recently had some similar problems. I found out that: 1. PDF images can be included, but you have to add the .pdf extension to the file name, e.g. \includegraphics{image.pdf} instead of \includegraphics{image}. 2. Sometimes the system changes your figure file names by adding a number at the beginning, e.g. “myfigure” becomes “2myfigure.” That was a problem for me when I submitted my revised paper but kept some of the same figures that I had used in the original submission. 3. Finally, I was told that they added %&pdflatex at the top of the tex file. However, I don’t see how that could make a difference since it appears to be “commented out.” If anyone understands that, please comment. 4. I also had to include my bibliography in the tex document instead of a separate file. 11. admin says: I can confirm that adding %&pdflatex to the first line of the document enabled PDFLaTeX. Finally I was able to include pdf and jpg files. 12. joavr says: Hi, I cannot get my .tex file to produce a correct .pdf file at an Springer journal, specifically Methodology and Computing in Applied Probability. If you could provide some help, I would greatly appreciate it. 13. BA says: In order to submit to Materials Science and Engineering A, I have found it necessary to upload the *.bib file as a “manuscript” in order to get my pdf document to compile correctly. I have also found it necessary to use the complete image name (ie. *.pdf) in the “include” statements. Indexing the *.tex file was a great tip and much appreciated. 14. JOHN says: Hi All, I dont know, where to upload zip folder in “http://www.editorialmanager.com/homepage”. Please tell. Thanks in advance! John 15. admin says: Enter the submission system and fill in all the required meta data. Once you get to the upload stage, select “manuscript” as the type and select your zipped files from your hard disk. Editorial manager will automatically unizp all the files and make them available. That is much faster than uploading all the files individually. 16. Daniel says: Thanks! PNG images were the ones giving me trouble 17. Levente says: I haven’t been able to get natbib references to work in Editorial Manager. Does anyone have tips any tips? Converting them to bibitems manually seems like a terrible waste of time. 18. João says: I’ve submitted my paper and the pdf file was correctly generated. But afterwards I received an e-mail from the editor asking “Kindly do not embed your figures and tables in your manuscript text. Kindly upload the figures and tables as separate file.” Of course I have uploaded the figures as a separate file, but the editorial system has included them when compiling the tex file. Also the tables were done in latex so how can I upload them separated? Any of you had this problem? Thank you 19. Ima says: Thanks a lot, all the comments above helped to submit my paper and get the PDF proof after 100 tries. 1) changed the file name each time 2) pics converted to PDF 3) Add .pdf to the end of the figs in tex file {figure1.pdf} 4) upload all the packages 20. Mirjana Isic says: Dear Admin, We are having trouble uploading our revised manuscript . We successfully uploaded all of our files (one manuscript and 24 figures). The pdf file was apparently successfully built, however, when checking the pdf file for approval, we discovered that some of the figures are left out, while the figure captions remained in the manuscript. All of our figures are of eps format, and are made using the same software. We already tried renaming all of the uploaded files, and rebuilding the pdf, but had the same outcome. We also checked the pdf built on our PC, and it was fine (all of the figures showed in their proper place). Looking forward to hearing from You. Sincerely, Mirjana Isic Zoltan Horvat 21. Rosemary Barnes says: I just thought I would add my experience in case it helps someone else. After 13 attempts to upload to EES, I have finally succeeded. In the end what worked for me was: – it wouldn’t accept .eps figures, so I used .pdf – many packages that are in the current version of TexLive do not seem to be supported by EES. This includes several that are in the template file that I got directly from Elsevier. I went through each package in my Tex file, commenting them out until I managed to get it working, then included the .sty files for each of the problematic ones. For me they were: textgreek; amssymb; numcompress. -so the files I uploaded to the system (in addition to the cover letter) were: .tex figures in .pdf format .bib .sty files for the packages the system didn’t like. The process nearly drove me crazy, but at least I got there in the end. 22. I am writing an article to submit to nimB. I am using the bibliographystyle model1-num-names. For some reasons, whenever I call multiple citations, I just get[1,2,3,4] instead of [1-4]. What do I need to do? Thanks Epie 23. Sébastien Murer says: I cannot get my PDF to build on EES either, in spite of all my figures being in PDF format, LaTeX SIunits and amssymb packages uploaded. This is literally driving me crazy. Most annoying is EES simply stating “Error”, with absolutely no further information… 24. Assma says: Thank you mr Christoph Bartneck and mr BA You have really helped me 25. M. E. AA says: Some pointers according to my experience with sciencedirect submission: * To get your PDF accepted, try generating the .ps from the .dvi then generate the .pdf from .ps. I did this and no longer get the Error status with no explication. * To check if your .tex file will compile successfully in their platform, upload the .tex file, .bib file, (as manuscript), figures. Then you’ll get the pdf file compiled and the error messages. If you get the .sty not found, upload it (as manuscript). Repeat this last action until you get the correct compiled pdf file. * Know that you have the choice to upload either the pdf file and the latex source files (as .zip) or the .tex files as described in above. 26. Fir says: I was submitting tex file from scientific word but I could not get the PDF. Using the info provided here, I found out the problem was the “doublespace package” that i had used in the paper. After removing this package from the file everything worked perfectly. Thank you all 27. sadegh says: I trying to submit a manuscript in springer journal but in the last step my paper is not build correctly whatever I do. I need your help to get ride of this problem.Thank you very much. 28. Shashi says: Submitting LaTeX manuscript but Editorial Manager Springer not able to built pdf file. 29. Bibekananda Manna says: Please be so kind to go through the following steps below and then rebuild the PDF. • Please verify that all associated TeX related files ( .sty, etc) files are uploaded to the submission. • Please verify that files are not referenced in sub-directories/subfolders, otherwise the paper will not build properly. • Please verify that all the .EPS image files are uploaded to the submission. Please verify that the EPS image files are not referenced in sub-directories/subfolders, otherwise your paper will not build correctly. • Please verify the EPS image name is correct in your TeX file. After steps 1-4 above are reviewed/corrected, please rebuild your submission. If you still find any difficulty, please let me know. Please noted that I was Submitted only TeX file and EPS file now what I have to do? 30. Divya says: Followed above suggestions, still I am unable to get my pdf correctly. Any solutions? 31. Aqil says: Hi, how can I force EM Springer/Elsevier to compile the .tex source using lualatex? 32. Madhu says: We are submitting our LaTeX manuscript through the Editorial Manager Springer, after uploading LaTeX file we try to rebuild pdf but we get the pdf file with tex commands.How we get pdf file with text. 33. Sandhya says: Ditto what S. Walford says at the top comment – I found that EM is very frustrating to deal with and this advice helped me a lot 34. Itamar says: I realy like to thank you for share your experience with this subject. I helped me too much! 35. Kevin says: What worked for me is to convert all my figures from pdf to eps format. I then referenced each figure in the tex file using the full filename, e.g.: \includegraphics{somefile.eps} rather than \includegraphics{somefile} A simple tool to use for conversion is pdftops (Unix/Linux/Mac OS X). You can find a ready-to-use binary file online within the Xpdf package. You can then batch convert as follows: #!/bin/bash for filename in *pdf; do pdftops -eps “$filename”
done

—-

Finally, be sure to mark each tex file and corresponding dependencies as “Manuscript”. For me, these included tex, cls, clo, sty, bst and bib files. For what it’s worth, that’s the order that worked for me.

I have done all above things but PDF OF MY MANUSCRIPT is not proper and visible in normal shape. always I got a mail my pdf is compile and build but not shows. it shows massage given below..
This is pdfTeX, Version 3.14159265-2.6-1.40.19 (TeX Live 2018/W32TeX)
(preloaded format=pdflatex 2018.7.12) 13 MAY 2020 13:14
entering extended mode
restricted \write18 enabled.
%&-line parsing enabled.
**main_f.tex
(./main_f.tex
LaTeX2e patch level 5
(c:/TeXLive/texmf-local/tex/latex/aries/elsarticle.cls
Document Class: elsarticle 2008/10/09, 1.0.2: Elsevier Science
\@bls=\dimen102
(c:/TeXLive/2018/texmf-dist/tex/latex/base/article.cls
Document Class: article 2014/09/29 v1.4h Standard LaTeX document class
(c:/TeXLive/2018/texmf-dist/tex/latex/base/size10.clo
File: size10.clo 2014/09/29 v1.4h Standard LaTeX file (size option)

37. Diego says:

A few days ago, I had a similar issue with the Elsevier EM system. I will describe what I did and work for me.

1. In manuscript* type I uploaded three separate files:
– paper.tex
– paper.bib
– paper.bbl (this auxiliary file will be created when you compile tex file in your pc)
2. I converted all eps files to pdf, so I modified the tex file to change any reference of .eps to .pdf file. Later, I added in figure type each figure.pdf file (this step was the key to solve my problem).
3. Tables in separate tex file selecting Table item.
4. Finally, the source file in a zip in section *LaTeX/ MS Word Source Files.

I hope this will work for you too.

38. Sayantan Guha says:

I’m grateful to Dr. Christoph Bartneck for this highly informative article. I was getting really frustrated with the EM system and came to this page fortunately after some google searches.
Thank you!
You’re a life-saver!

39. Ishfaq Hussain says:

Beside being the post is from 2010, but really helps a lot in Nov 2020 for submitting paper successfully to EEM (Journal King Saud University – Computer and Information Science) by automatic PDF generation using Latex source files. I want to update some points that I have seen from comments of peoples and post of Dr. Christoph Bartneck.

1. In Nov 2020, EEM actually do compile seperate .bib files, you don’t need to add it on the main .tex file by bibliography or by \filecotents! anyway!
2. You don’t need to mention the Latex type PDFlatex or LaTex2e, as now in 2020 it compiles using both one by one or even other compilation formats , so no need to add %&pdflatex.
3. current EEM uses TEX Live for styles and classes from CTAN, so check CTAN sources before adding any style or bst files.
4. Upload the Latex files by zipping together all source files (including figures, bbl) and set destination as Manuscript for all (even Figures) and keep in order in EEM Tuples as: .tex , .bib, .bbl, .bst, Figures.
5. Don’t Zip or compress folder containing source files, just get in the folder and select all files and compress them in one .zip, expect if figures are using the folder directory name as folder\figure1.pdf.
6. Keep all .tex files in one .tex file, means no \include{…tex} in main file.
7. If you use overleaf then knockout all red errors, even if it generates pdf, yellow and blue error like ” amsmath Warning: Foreign command \over , \textquoteright and Underfull \hbox (badness 10000) ” don’t effects EEM compilation.
8. If you generated pdf in EEM with source files then no need to add additional LaTex file as “Latex source files”.

Thank You!

40. Jure Ravnik says:

Dear All,
this thread has been alive for 10 years, and it seems we are still facing problems with EM.

What worked for me:
1) upload paper.tex , paper.bib and paper.bbl as “Manuscript”
2) upload each figure separately as “Figure”. JPG, PDF, PNG all worked for me.
3) in paper.tex include figures without any folder, i.e. \includegraphics{fig1.pdf}
4) make sure, you upload only figures, which are referenced in the *.tex file (and not upload those, which were at some point in the paper, but you decided to comment them out)

Good luck, Jure.

41. Josue says:

hi, I am submitting my manuscript to ElSEVIER, and the pdf that is generated at the end does not show the content of my nanuscript. I’ve been trying to find the problem for 2 days but I couldn’t. My manuscript is made in latex (overleaf), I used the “Elsevier” template that I found in overleaf.
the files I have are:
.tex
.bib
figures folder (all figures are .png).

the pdf shows like this:

Applying: [2015/01/01] Make \ [robust on input line 50.
LaTeX Info: Redefining \ [on input line 51.
Already applied: [0000/00/00] Make \ [robust on input line 62.
Applying: [2015/01/01] Make \] robust on input line 74.
LaTeX Info: Redefining \] on input line 75.
Already applied: [0000/00/00] Make \] robust on input line 83.
) (c: /TeXLive/2020/texmf-dist/tex/latex/base/size10.clo
File: size10.clo 2019/12/20 v1.4l Standard LaTeX file (size option)
).

I would really appreciate if someone could help me.

42. heena says:

Hi, i want to submit my overleaf latex file in springer journal, but not able to create pdf file. Can someone help me? i have tried everything

43. Peter Smith says:

Just add a pdf of your manuscript without the source files. Once the paper is accepted they will contact you and then you can send them the source files in whatever format, they will figure out how to process the files for you.

44. Jhon says:

Hi all, I am submitting my manuscript to Elsevier, and the pdf is not generated properly but when I remove the .bib file my pdf gets generated without references. It seems the .bib file is creating some error that stops pdf from building accurately. I am using overleaf and use the following commands and package for citation. Your help is highly appreciated. Thanks

\citep{}
\usepackage[comma,authoryear,round]{natbib}
\bibliographystyle{agsm}

45. Arif Rather says:

It is definitely possible that error may be in their submission system. I will tell you my story, While i was submitting my latex files (.tex,.bib,.bbl) to one of the journals of Elsevier for pdf generation at their end, i always failed to succeed through their EM system. I finally contacted their Latex support system (elsarticle@river-valley.com) and they figured that the problem was on their end. Their submission system had outdated elsarticle.cls file (This is irony ). I uploaded all the files again along with the elsarticle.cls (updated). This time i succeeded in generating the pdf.

Moral of the story!

Always ensure you have an updated versions of all the packages. Even the latexdiff (if you need track changes in your document)

Note that order of the files is not important, Their submission system figures it out, unless you want the specific final pdf.

For further assistance, feel free to contact ratheraarif786@gmail.com

46. Raphael Mazzine says:

Dear All,

It looks like the problem is related to the category you assign to each file. Therefore, you need to assign the category “Manuscript” to all files necessary for your .tex compilation (figures, configurations, BibTeX and etc.).

Best,